Regulatory Oversight & Compliance for Asset Manager, Banks & Insurers

REGMATIX is a RegTech SaaS platform that enables financial institutions to systematically control regulatory documents, checks consistency across disclosures, and performs rule-based compliance checks. It provides transparency and oversight across the entire document lifecycle — independent of internal production setups or external service providers.

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Why Regulatory Oversight Breaks Down

Regulatory disclosures are produced in increasingly complex operating models. Multiple teams, systems, formats, and external providers contribute to the same regulatory outputs — often at different points in time.

As a result, regulatory oversight relies heavily on manual reviews, selective spot checks, and fragmented controls.

This creates structural risk.

Typical challenges include:

  • • Fragmented document production across teams and vendors
  • • Manual and time-consuming consistency checks
  • • Updates not propagated across all disclosures and languages
  • • Limited transparency over what has changed, where, and why
  • • Issues detected too late — by auditors, regulators, or distributors

How REGMATIX Introduces Systematic Oversight

REGMATIX establishes a structured, rule-based oversight layer across regulatory documents and disclosures.

Instead of reviewing documents in isolation, REGMATIX creates transparency and control across the entire disclosure landscape.

REGMATIX enables institutions to:

  • ✓ Convert regulatory documents into structured, auditable data
  • ✓ Compare overlapping disclosures across documents, versions, and languages
  • ✓ Rule-based compliance checks against regulatory and internal requirements
  • ✓ Detect inconsistencies and missing updates early in the process
  • ✓ Maintain a complete audit trail for governance, oversight, and audits

A Control Framework Built Around Three Core Capabilities

Smart Convert — From Documents to Structured Data

Transforms unstructured regulatory documents (PDF, Word, Excel) into structured, validated data. This creates a reliable foundation for consistency checks, compliance controls, and downstream processes.

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Smart Compare — Consistency Across Disclosures

Automatically compares overlapping data points across documents, versions, languages, and formats. Identifies inconsistencies, missing updates, and deviations before publication.

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Smart Control — Rule-Based Compliance Checks

Applies regulatory and internal rules to documents in a systematic, repeatable way. Replaces manual reviews with transparent, auditable compliance controls.

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Why you only see the surface with sampling-based oversight

Below the surface lie:

  • Partial updates not propagated
  • Inconsistencies between different regulatory and marketing documents
  • Language versions drifting out of sync
  • Silent data and content drift

REGMATIX makes these risks visible — systematically and measurably.

Iceberg Principle

Measurable impact. From day one.

Oversight Coverage

Systematic checks across all in-scope disclosures

Efficiency Gains

60–80% reduction in manual document handling; 25–45% reduction in overall review effort, based on observed use cases

Quality & Consistency

Earlier detection of partial updates and data drift; reduced rework

Operational Resilience

Reduced key-person dependency through shared, transparent rules

Vendor Oversight

Independent consistency checks across internal and external production

Use Case Expansion

Add new document types into the coverage to further increase the value

Control across internal teams and external providers

  • Independent oversight without replacing vendors
  • Clear visibility into where inconsistencies originate
  • Stronger governance and outsourcing control
  • End-to-end transparency and control over your "golden data"

Control without disruption

You can start without:

System integrationsData migrationsTransformation programmesOrganisational redesign

Value within days, not months.

Built for regulatory and audit expectations

✓ Systematic, repeatable oversight
✓ Consistent application of comparisons and rules
✓ Transparent, auditable controls

REGMATIX supports expert judgment — it does not replace it.

Responsible AI for regulated environments

  • AI extracts and structures information
  • Conclusions derived from explicit mappings and rules
  • All results explainable and auditable
  • Full transparency for the user
  • Responsibility remains with the user - "Human-in-the-Loop"

Who REGMATIX is designed for

Compliance & Oversight

Product Governance

Vendor Oversight

Data & (Regulatory) Reporting

Move from sampling to systematic oversight

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Frequently Asked Questions

REGMATIX is a ready-to-use oversight platform for regulatory disclosures. It helps organisations identify inconsistencies, missing information, and potential non-compliance across documents, versions, languages, and providers — systematically and transparently. REGMATIX combines intelligent document processing with embedded regulatory and data expertise to improve consistency, control, and auditability in regulated environments.
REGMATIX is built for organisations operating under regulatory complexity, including asset managers, fund administrators, regulated financial institutions, and law firms. It is particularly relevant where multiple disclosures exist per product/client/fund, external vendors are involved, documents are produced in different systems, formats or languages, and manual cross-checks no longer scale or not even exist.
Most tools focus on single documents or single rules. REGMATIX focuses on end-to-end oversight. It enables organisations to convert unstructured documents into structured data, compare overlapping information across disclosures, and apply rule-based checks consistently and transparently. The result is systematic control, not isolated checks.
REGMATIX is designed to be usable from day one. There is no lengthy onboarding project, no system integration required to start, no data migration, and no change to existing operating models. Teams can begin working with REGMATIX immediately using their existing documents and providers.
No. REGMATIX is producer- and technology-agnostic. It does not replace document production tools, vendors, or internal systems. Instead, it sits across existing setups and provides independent oversight and consistency checks. In this way, REGMATIX provides a form of outsourcing controlling as a natural side effect.
REGMATIX works with common regulatory and operational documents, including PRIIPs KIDs, UCITS KIIDs, UK CCI, Factsheets, ESG / SFDR disclosures, EPT, EMT, EET, TPT files, prospectuses, contracts and other unstructured or semi-structured documents. Additional document types can be added by the user.
No. REGMATIX does not replace responsibility or sign-off. It provides transparency and early detection of issues, such as inconsistencies across documents, missing or outdated information, and potential non-compliance against defined rules. Final decisions always remain with the end user.
REGMATIX follows an "expert-in-the-loop", responsible AI approach: AI is used to extract and structure information from documents, compliance conclusions are based on explicit, traceable rules, and all findings are explainable and auditable. REGMATIX avoids black-box decision-making and supports expert judgment rather than replacing it.
Most regulatory issues arise not from missing knowledge, but from inconsistencies across disclosures, partial or delayed updates, and fragmented document production. REGMATIX systematically identifies these issues early, before documents are reviewed by regulators, auditors, investors, or business partners.
REGMATIX provides documented checks, traceable findings, and clear audit trails. This strengthens internal controls and helps demonstrate systematic oversight, rather than ad-hoc or purely manual reviews.
Yes. REGMATIX is built for regulatory change: rules are versioned and traceable, updates can be applied without re-engineering systems, and new regulatory contexts and document types can be added over time. This allows organisations to respond more consistently and efficiently to evolving requirements.
No. REGMATIX is deliberately not a transformation initiative. It is designed to work with existing processes, fit into real operating environments, and deliver value without organisational disruption. Its goal is better oversight, not structural change.
Regulatory disclosure complexity has reached a point where manual oversight no longer scales. REGMATIX was developed to translate years of hands-on regulatory and operational experience into a systematic, scalable platform — without losing pragmatism, accountability, or trust.
REGMATIX is developed and operated by Kreios, a Luxembourg-based software company founded in 2006, specialising in solutions for complex and regulated environments.
That it is complex or disruptive. In reality, REGMATIX is designed to be lightweight to adopt, quick to deliver value, and compatible with existing setups. Its strength lies in working with what already exists.